Top 10 GPT Prompts & Pro Tips for Your AI Toolkit

Artificial Intelligence tools are now deeply embedded in our workflows, whether you’re drafting emails, analyzing spreadsheets, creating design assets or collaborating with teams. At Beaman Development, we believe knowing what to ask is just as important as the tool you use. Below you’ll find 10 high-impact prompts you can use across four major AI platforms, plus pro tips to maximize their effectiveness.

We’ll cover:

1. Prompts for ChatGPT (OpenAI)
2. Prompts for Adobe AI Assistant (in Acrobat & other Adobe apps)
3. Prompts for Microsoft 365 Copilot (in Word, Excel, PowerPoint, Teams, Outlook)
4. Prompts for the broader Microsoft 365 Suite (leveraging AI across apps)

For each tool you’ll get – Prompt example + Pro tip for success. Let’s dive in.

1. ChatGPT (OpenAI)

 

ChatGPT is powerful, but it’s not a mind reader. Think of it like a talented new hire: the clearer your instructions, the better the results. Give it context, be specific about tone, and set expectations upfront. When you do, ChatGPT becomes a true partner, helping you write smarter product descriptions, speed up development workflows, and stay consistent across your projects. The trick isn’t just using AI, it’s learning how to talk to it.

 

Top 10 prompts

 

1. “You are a senior marketing strategist. Produce a 4-week content calendar for our blog about [topic] with titles, post dates, and distribution channels.”
   
   
2. “Explain the concept of [complex topic] like I’m a 12-year-old, then add a section for how a professional engineer would benefit from it.”
   
   
3. “Here are excerpts from our product-launch meeting: [paste notes]. Summarize key decisions, risks, and next steps.”
   
   
4. “Rewrite the following email in a friendly but professional tone aimed at a C-suite audience: [paste email].”
   
   
5. “Take this list of bullet-points [list] and convert it into a persuasive one-page briefing, including an executive summary and action plan.”
   
   
6. “Generate five creative blog post ideas with a working title, meta-description, and suggested keywords for each, about [topic].”
   
   
7. “Pretend you are a recruiter: revise my resume to focus on my skills in [skill area] and make it ATS-friendly.”
   
   
8. “Act as a business coach. Review my weekly schedule [paste calendar or list], highlight patterns of inefficiency, and propose a new optimized plan.”
   
   
9. “You are a legal consultant (non-lawyer). Review this contract excerpt [paste] and flag five potential issues or ambiguous terms.”
   
   
10. “Create a role-play scenario: I will act as the customer, you as the tech support agent. The product is [product], and we face [issue]. Let’s simulate the conversation.”

Pro tips for ChatGPT

• Use a defined role in the prompt (e.g., “You are a senior marketing strategist”). This helps guide the tone and depth.  
• Provide context + output expectations: Who is the audience? What format? How long?
• Iterate: refine your prompt based on the response, ask for improvements.  
• Use examples or templates when possible to set expectations.  
• Avoid vagueness. A good prompt = clear goal + details.  

 

2. Adobe AI Assistant (Adobe Acrobat & other Document Cloud)

 

 

Adobe’s AI Assistant is tuned for document-driven productivity: summarizing, rewriting, and extracting insights from PDFs and text with impressive precision. At Beaman Development, we see tools like this as more than just time-savers; they’re force multipliers. Clear, well-structured prompts help Adobe’s AI surface exactly what matters, whether that’s pulling key data from reports, refining design copy, or generating summaries that speed up decision-making. It doesn’t replace expertise, it amplifies it, helping creative teams and developers spend less time on repetitive tasks and more time building what’s next.

Top 10 prompts

 

1. “Summarize this 20-page report and list the three most important takeaways for a marketing manager.”
   
   
2. “Rewrite this policy document in plain language suitable for all staff to understand.”
   
   
3. “Extract all action items from the minutes of this meeting [paste], list owner and due date.”
   
   
4. “Compare Document A vs Document B [upload both] and identify five key differences in approach and tone.”
   
   
5. “Produce a one-page brief for executives based on the attached white paper: include problem, recommendation, next steps.”
   
   
6. “Scan this contract and highlight ambiguous clauses that may pose risk to our organization.”
   
   
7. “Create five potential webinar titles and descriptions based on this presentation deck [attach].”
   
   
8. “Analyze this dataset summary in the document and provide three visual chart suggestions and underlying insights.”
   
   
9. “Transform this draft blog post into a LinkedIn article, keeping key points but making it conversational and engaging.”
   
   
10. “From this collection of slides, generate a FAQ document with 10 likely questions and answers for the audience.”

Pro tips for Adobe AI Assistant

• Structure your prompt with task + context + audience.  
• Attach or reference the document source so the AI knows what to work from.  
• Be explicit about format, tone (e.g., “executive brief”, “plain-language summary”).
• Use document-specific commands like “extract”, “rewrite”, “compare” to make intent clear.
• Always review and validate the output. Because even specialized assistants can misinterpret nuance.

 

3. Microsoft 365 Copilot

 

Microsoft Copilot is seamlessly integrated across Word, Excel, PowerPoint, Outlook, and Teams, tapping into your organization’s Microsoft Graph data to deliver context-aware insights. At Beaman Development, we view Copilot as a quiet powerhouse for productivity. When prompted effectively, it transforms everyday tasks, summarizing client updates, generating reports, drafting proposals, and even streamlining project communication. The more intentional your prompts, the more Copilot feels like a real team member, helping us stay efficient, aligned, and focused on building smarter digital experiences.

Top 10 prompts

 

1. “In Outlook: Summarize the last three emails in the thread from [colleague] and suggest a short response.”
   
   
2. “In Word: Using this draft report [attach], rewrite the introduction to make it more direct for senior leadership.”
   
   
3. “In Excel: Analyze the sales dataset in the attached workbook and highlight five key trends plus one chart suggestion.”
   
   
4. “In PowerPoint: Create a 10-slide presentation on [topic] aimed at non-technical stakeholders, with an agenda, content and conclusion.”
   
   
5. “In Teams: We held a meeting yesterday. Recap the key decisions, action items, and assign owners/responsibilities.”
   
   
6. “In OneNote/Word: Turn the meeting notes into an action plan and assign due dates.”
   
   
7. “In Outlook/Planner: Create a prioritized task list for this week based on all my unread emails and upcoming meetings.”
   
   
8. “In Excel: Clean up this data (remove duplicates, fill missing values, create a pivot table summarizing by region).”
   
   
9. “In Word: Summarize this document into five bullet-points and then add a three-line executive summary.”
   
   
10. “In PowerPoint: Review this slide deck and improve clarity and consistency of language and visuals.”

 

Pro tips for M365 Copilot

• Use the GCSE framework: Goal + Context + Source + Expectation.  
• Provide source (document, dataset, meeting) via attachment or referencing your organizations data.
• Be specific: identify the audience, format, length.  
• Use the “/” forward slash in some cases to pull context quickly (especially in teams/SharePoint) per advanced tip.  
• Always check permissions and data access: Copilot’s output depends on your Microsoft 365 data and security settings.  

 

4. Microsoft 365 Suite – Cross-App Integration

 

When you use Microsoft Copilot across the full Microsoft 365 ecosystem (Word, Excel, PowerPoint, Teams, and Outlook), you’re not just automating tasks, you’re connecting workflows. At Beaman Development, we see this as where the real magic happens. Copilot bridges the gaps between tools, turning isolated actions into seamless collaboration. Imagine drafting a proposal in Word that pulls live metrics from Excel, syncing updates to Teams, and scheduling follow-ups in Outlook, all through a single AI-driven flow. The same prompts that work in one app can be adapted across the entire suite, amplifying speed, clarity, and alignment across every project. It’s the difference between using AI and working with it.

Top 10 prompts (cross-app)

1. “Aggregate information from my Word project brief, Excel budget file, and Outlook email thread, then produce a one-page project status update for leadership.”
   
   
2. “In Excel, forecast next quarter based on the attached sales file, then generate a PowerPoint slide deck summarizing the forecast for the board.”
   
   
3. “In Teams: After our chat and attached OneNote, produce an email summary to all participants with next-steps and timeline.”
   
   
4. “In Word: Using notes from the Teams meeting and my calendar, draft a prep document for tomorrow’s stakeholder meeting.”
   
   
5. “In PowerPoint: Create slides with visuals from Excel data (attached), then include speaker notes for the presenter.”
   
   
6. “In Outlook/Planner: Pull tasks assigned from meeting transcripts, rank them by urgency and send me a sorted task list.”
   
   
7. “In Excel: Clean this raw dataset, then export summary metrics into Word, and generate a short memo for non-technical stakeholders.”
   
   
8. “In Teams: We missed last week’s meeting. Pull the transcript, summarise decisions, and create a follow-up PowerPoint for next week.”
   
   
9. “In Word: Draft a training manual for our new process using steps from Excel workflow and append sample forms from SharePoint.”
   
   
10. “In Outlook: Generate a weekly wrap-up email to my team that pulls together updates from Teams chats, Planner tasks, and Excel status sheets.”

 

Pro tips for cross-app workflows

• Context matters: Mention which apps, which files/data, and what the final deliverable is.
• Leverage the AI’s ability to move across formats: dataset → narrative → presentation.
• Keep your data organized: naming conventions, folder structures, so the AI can locate what you refer to.
• Be aware of data security and governance when using cross-app AI.
• Save and reuse best-practice prompt templates as standard workflows evolve.

 

Frequently Asked Questions (FAQs)

Q1. How do I know if my prompt is “good”?

A1. A strong prompt clearly states what you want, gives relevant context/data, defines format/audience, and may include source or constraints. For example, Microsoft outlines goal/context/expectations/source. 

Q2. Can I use the same prompt for all four tools?

A2. Some prompts are transferable (e.g., “summarize meeting notes”), but each tool has its nuances (document vs spreadsheet vs conversational). Tailor the prompt to the tool’s strengths and data.

Q3. What are common mistakes with prompting?

A3. – Being too vague. – Lacking data/context/source. – Not specifying audience/format. – Believing AI output is perfect (always review). Microsoft emphasizes reviewing and iteration. 

Q4. How do I maintain data privacy/security when using AI prompts in M365?

A4. Ensure correct permissions are set for SharePoint/OneDrive, sensitive content is labelled appropriately, and AI access aligns with policy. 

Q5. How many prompts should I experiment with?

A5. Start with a few high-impact workflows (5-10 prompts), refine those, then scale. Save effective prompts as templates. Use the “iterate and improve” approach.

Q6. How do I keep a “library” of good prompts for my Business?

A6. Create a shared document or SharePoint list labelled by tool & use-case. Include prompt text, the date used, the outcome, and any lessons learned. Encourage team-wide sharing.

 

By applying the right prompts and pro tips across ChatGPT, Adobe AI Assistant, Microsoft 365 Copilot and the broader Microsoft 365 Suite, you can significantly boost productivity, improve clarity and accelerate workflows. The key: invest a little time crafting strong prompts, the payoff is massive.

Let’s make AI work with us rather than for us. Happy prompting!